Physiotherapy clinic software for India

Physiotherapy software features: clinic management and home exercises in one

Physio Clinic Software is physiotherapy software built for Indian clinics: everything the front desk needs (calendar, packs, GST bills), the clinical tools the treatment room needs (assessments, SOAP notes, outcome scores) and, first of all, WhatsApp home-exercise plans and session packs that get patients better and bring them back. Clinical notes, scores and exercise plans are records the physiotherapist writes and controls; the software never diagnoses.

In short: Physio Clinic Software combines physiotherapy clinic software and a home exercise program app: WhatsApp home plans with Done and pain-score check-ins in six Indian languages, session packs with balances and expiry nudges, a therapist-and-room calendar, assessments, SOAP notes, NPRS/ODI/LEFS outcome scores, GST invoices and progress letters that the physio reviews before sending. The library has 35 written exercises today; recorded videos are planned.

Only in Physio Clinic Software

Standout 1

WhatsApp home-exercise check-in in six languages

Each day's plan arrives on WhatsApp at the hour you set, greeting the patient and asking for their check-in in Tamil, Hindi, Telugu, Kannada, Malayalam or English. The patient taps Done and replies with a 0–10 pain score. No app, no login, no password.

Why it wins: Adherence data with almost no effort from the patient. Physitrack uses its own PhysiApp; we could not find adherence tracking in the public material of the Indian PMS tools we compared (as of October 2026).

  • Adherence ring and pain trend on the patient record
  • Replies such as Done, முடிந்தது, हो गया or a number are recognised
  • Exercise names in English and Tamil; translated instructions planned
💬

Standout 2

Session-pack management with balance, nudges and sharing

Packs live in a wallet: the balance shows on every appointment block, each attended visit deducts a session, expiry and low-balance nudges go out on WhatsApp, and a family member can draw from the same pack. Renewal can be by invoice at the desk or, optionally, by a UPI AutoPay mandate through your payment provider.

Why it wins: Fewer awkward "your pack is over" moments at the desk and no Excel packs register. UPI AutoPay runs in sandbox until your payment provider's credentials are connected; the patient approves the mandate in their own UPI app and can cancel it there at any time.

  • Balance visible on every appointment block
  • Expiry and low-balance nudges on WhatsApp
  • Failed AutoPay debit: nothing charged, auto-renew stops, desk alerted
💳

Standout 3

Home plans in Tamil and five more Indian languages

Choose the patient's language once (Tamil, Hindi, Telugu, Kannada, Malayalam or English); every daily WhatsApp message after that greets them and asks for Done and a pain score in it. The 35 built-in exercises carry English and Tamil names, doses, steps and precautions, and you can add your own exercises with a link to your own video.

Why it wins: Elderly and non-English-speaking patients follow a plan that speaks their language. Recorded videos with voice-over, translated step-by-step instructions and more exercise names are on the roadmap; we will publish counts and languages only when they are live, with clinical review by a registered physiotherapist.

  • Live: six-language check-in message, English and Tamil exercise names
  • Live: your own exercises with a video link
  • Planned: recorded videos, translated instructions, more regions
🗣️

Standout 4

Phone-camera ROM tool, verified by the clinician

Open the ROM tool on a phone or tablet, point the camera at the joint (or upload a photo), freeze the frame and tap three points: upper segment, joint centre, lower segment. Physio Clinic Software calculates the angle; you check it, correct it if needed, choose the joint, movement and side, and save it to the chart as a re-assessment.

Why it wins: A quick, repeatable reading on home visits without carrying a goniometer. It is a measuring aid, not an automated assessment: the angle depends on where you place the points, the photo is not stored, and the reading is only saved when you confirm it.

  • Suited to movements in the camera plane: knee, elbow, hip and ankle flexion/extension, shoulder flexion and abduction
  • No validation study published yet: confirm borderline or medico-legal readings with a goniometer
  • Readings appear in the progress letter as first and latest
📐

Standout 5

Progress letters to the referring doctor, sent by the physio

At week 6 or discharge, Physio Clinic Software reminds you that a letter is due and drafts it from the NPRS, LEFS, ODI or other scores, ROM readings and adherence you have recorded. You review and edit the summary and plan, then send it on WhatsApp as a private link or print it.

Why it wins: Doctors see results, so they refer more. The letter is your clinical report, not an automated diagnosis: nothing is sent without your action, and the clinic confirms the patient's consent before sharing.

  • Due-date reminder on the patient record
  • Doctor-wise referral and outcome report
  • Printable letter on your letterhead
✉️

Everything a serious physio clinic platform needs

The baseline, done properly. Every plan includes these.

Calendar by therapist, room and equipment

Jane-style therapist columns with shifts, a red now-line and four appointment colours: Initial, Follow-up, Home visit, Tele.

WhatsApp/SMS reminders

Reminders the day before with reply-YES confirm. A public online booking link for your website and Google profile is planned.

Session packs with balance

"10 sessions, 60 days" style packs, balance on every appointment block, expiry and low-balance nudges, family sharing.

Assessment forms

Pain body map, ROM, MMT grades and special tests for knee, shoulder, spine and ankle, on a tablet.

SOAP notes with condition templates

Seven starter templates (ACL, TKR, frozen shoulder, low back pain, neck pain, ankle sprain, stroke) prefill the note; add your own. Earlier notes sit beside the form.

Exercise library and printable or online plans

35 written exercises, your own exercises with video links, sets/reps/hold, printable A4 sheet with a QR code to the plan page.

GST invoicing, UPI, corporate and insurance billing

Exempt physio services and taxable goods on one bill, UPI and card, corporate or insurance payer on the invoice. Pre-authorisation tracking is planned.

Multi-branch and therapist commission

Branch-wise schedules, rooms and therapists; therapist commission calculated and marked paid.

Home-visit scheduling

A daily run sheet per therapist with route order, travel distance and travel fee, check-in and check-out, and the same notes and plans as in-clinic.

Outcome measures

NPRS, ODI, NDI, LEFS and DASH built in, plus your own. You enter the score; the software graphs it and flags a change beyond the minimal clinically important difference.

Patient documents and consent

Prescriptions, MRI reports and signed consent stored on the patient record; consent time recorded at registration.

Reports: utilisation, revenue, retention

Therapist utilisation, pack revenue, drop-off after visit 3, referrals by doctor, GST summary for your CA.

Frequently asked questions

Can I add my own exercise videos?

Yes, as a link. Add an exercise with its name, Tamil and Hindi names, dose, steps in any language and a link to your own video (for example an unlisted YouTube or Google Drive video). It sits in your clinic library beside the 35 built-in written exercises. Direct upload and a recorded Physio Clinic Software video library are planned; you are responsible for having the rights to any video you link.

How accurate is phone-camera ROM measurement?

It is as accurate as the photo and your point placement. You freeze a camera frame (or upload a photo), tap the upper segment, joint centre and lower segment, and the software calculates the angle; you check or correct it before saving. Hold the phone square to the plane of movement, at joint height, with the limb fully in frame and good light. We have not published a validation study, the photo is not stored, and the tool does not measure rotation or spinal movement. Use it to track week-to-week change and confirm borderline or medico-legal readings with a goniometer.

Which outcome measures does Physio Clinic Software record?

NPRS, ODI, NDI, LEFS and DASH are built in, and you can add others such as the five-times sit-to-stand test. The physiotherapist administers the questionnaire or test and enters the score; the software graphs it against previous visits and flags a change beyond the minimal clinically important difference. Scores feed the draft progress letter you review at week 6 and discharge.

Can one bill mix exempt physiotherapy and taxable goods?

Yes. Treatment sessions and packs go on the bill as GST-exempt health care services under SAC 9993, while braces, tapes or TheraBands are charged at their own HSN rate on the same invoice. Physio Clinic Software exports a monthly GST summary for your CA.

Does Physio Clinic Software diagnose or prescribe automatically?

No. Assessments, SOAP notes, outcome scores, ROM readings and exercise plans are clinical records written, checked and signed off by the physiotherapist. The software calculates totals and angles, prefills templates and drafts letters from what you recorded, but it never makes a diagnosis, never changes a plan and never sends a letter to a doctor without your action. The sample assessment and treatment-plan workflow page (/physiotherapy-assessment-workflow) shows each step with sample data.

Patients do their exercises. You see the progress.

Physio Clinic Software sends home-exercise plans on WhatsApp with a daily check-in in Tamil, Hindi, Telugu, Kannada, Malayalam or English, keeps every session pack's balance in view, and runs appointments, SOAP notes and GST billing in one place. From ₹999 per therapist a month, with a 30-day free trial, no card and free data import.

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